PRIVACY POLICY

Boyne RFC Data Protection Notice

1. Purpose and scope of notice

As the body with overall responsibility for managing rugby unionat Boyne RFC, (“Boyne RFC”, “we”, “our” and “us”) will often have reason to process information (“Personal Data”) of those who interact with us directly and others who are involved in the game at various levels at Boyne RFC (“you” or “your”). We respect and value your privacy. That is why we have set out in this Data Protection Notice (this “Notice”) how and why Personal Data relating to you will be collected and processed by Boyne RFC and/or on our behalf by our third-party service providers.

Please review the sections of this Notice which are relevant to you based on your interactions with Boyne RFC:

·       when you are involved with Boyne RFC (see section 1.1);

·       for purchase, subscription and marketing purposes (see section 1.2); and

·       when you visit www.Boynerfc.ie (our “Website”) (see section 1.3).

For the purposes of this notice, the controller of your Personal Data is Boyne RFC of Shamrock Lodge, Bellymakenny Road Drogheda Co Louth.Ireland.

1.1 Processing your personal data when you are involved with Boyne RFC (e.g. registered club player, volunteer, coach, committee member, club or school)

1.1.1 How we process your Personal Data when you are involved with Boyne RFC

There are many ways in which you can become involved with Boyne RFC. This could be when you play, volunteer or coach with a rugby club; when you attend one of our events or seminars; or when you or your organisation enquire about how you can contribute to or collaborate with Boyne RFC.

1.1.2 What Personal Data we process when you are involved with Boyne RFC

We may collect and process the following Personal Data about you, which we may obtain either directly from you or from the third parties listed in section 1.1.6:

Individual Details: This may include general Personal Data about who you are, such as your name, address, contact details, gender, date of birth and occupation.

Hospitality Information: This may include any dietary preferences or requirements you have, or any mobility assistance you may require.

Query Information: You may choose to give us information such as your name, address, e-mail address, telephone number and other details when you contact us or a body with which we are affiliated.

Device Information: When logging-on to any of the Wi-Fi services we offer at our offices, stadiums or events, we may collect information about your device such as the IP address, hardware model, operating system and version, software and file names and versions, preferred language, unique device identifier, advertising identifiers, serial number, device motion information and mobile network information.

We may collect and process the following special category of Personal Data about you which we may obtain either directly from you or from the third parties listed in section 1.1.6:

Health: This may include any information relating to any injuries you receive while playing rugby at any level, general fitness information, information on any pre-existing medical conditions you may have, information obtained in the course of conducting our anti-doping measures and information on any disability or mobility requirements you may have.

We may also collect and process the following Personal Data relating to criminal convictions and offences, which we may obtain either directly from you or from the third parties listed in section 1.1.6:

Criminal: This may include information relating to any criminal convictions you may have or cases pending against you which you are obliged to legally disclose to us in the course of completing the Garda Vetting process if you are assuming any role of responsibility with Boyne in relation to persons aged under 18. It may also include information obtained in the course of conducting our anti-doping measures or obtained as result of any disciplinary matter to which you are a party.

We shall only ever process this special category Personal Data or data relating to criminal convictions on the basis of your (or where you are under 18, your parent’s) explicit consent or where such processing is necessary for the establishment, exercise or defence of legal claims or on the basis of reasons of substantial public interest in accordance with applicable law.

1.1.3 Legal Basis

The following table details the legal bases under which (“Legal Basis”) and the reasons why (“Purposes”) we collect, obtain and process your Personal Data:

Legal Basis

Purpose(s)

Legitimate Interests

It is in our legitimate interests to collect and process your Personal Data for a range of operational, business and organisational purposes.

When we process your Personal Data based on our legitimate interests, we make sure to consider and balance any potential impact on you and your data protection rights. We will not process your Personal Data for activities where our interests are overridden by the impact on you.

Administration of Rugby Union in Ireland

·        Tracking statistics and performance details across all rugby union matches played in Ireland; and

·        maintaining records of those involved with rugby union at all levels in Ireland, including referees, coaches, volunteers and others engaged in the running of clubs, including preparing public facing directories of certain of this information.

·        Preparing handbooks of contact information of committee members and others involved in the administration of rugby at a provincial level.

Clubhouse

·        To register you as a player or volunteer with your club; and

·        to maintain your registration within the database of registered players.

Business and Operational

·        To develop and maintain our relationship with you or your organisation;

·        to invite you to and host you at our events and meetings; and

·        to conduct administrative and operational processes within Boyne RFC and our associated organisations.

Communication

·        To process and respond to any enquiries, requests and complaints you may submit to us.

Compliance with a  Legal Obligation

We may process your Personal Data where it is necessary to comply with legal obligations to which we are subject.

·         To comply with our obligations under Irish and EU laws, including but not limited to safeguarding and complying with law enforcement requests; and

·         in particular to comply with our obligations under the National Vetting Bureau (Children and Vulnerable Persons) Acts 2012-2016.

To Defend, Establish or be a Party to Legal Claims

We may process your Personal Data as necessary in order for us to establish, investigate, exercise or defend a legal claim to which you are a party.

·         To file legal proceedings; and

·         to investigate, establish, exercise or defend a legal claim.

1.1.4 Sharing and Disclosure of your Personal Data

We will disclose your personal data to other members of our group which means our subsidiaries, our ultimate holding company and its subsidiaries, as well as to the IRFU, the other provincial branches, rugby clubs and other bodies affiliated with Boyne RFC.

We will only disclose your personal information to third parties outside Boyne RFC in the following circumstances:

Recipient(s)

Purpose(s)

Boyne RFC subcontractors, service providers and third party partners

·         For the purpose of inviting you to and hosting you at events and meetings; and

·         to allow you access to matches and other events.

Regulatory Authorities, Law Enforcement Agencies, Public Bodies and Third Party Companies

·        To comply with any applicable legal obligation, court order, summons, search warrants, or any other legal or regulatory obligation or request to which Boyne RFC is subject;

·        to protect the rights, property or safety of Boyne RFC, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction; and

·        to enforce or apply the Terms and other agreements or to investigate potential breaches.

Teams, competition organisers and international rugby organisations 

·        To facilitate rugby games and competitions at a national and international level.

1.1.5 Data Retention

In accordance with our policy on data retention we shall keep your Personal Data which we process on the basis of your involvement with Boyne RFC for a period of time after your engagement with Boyne RFC which depends on why you have interacted with us. Please contact Offic.admin@boynerfc.ie for further information about our retention periods.

Please note that in certain circumstances, we may hold your Personal Data for a longer period, for example, if we are processing an ongoing claim or believe in good faith that the law or a relevant regulator may reasonably in our view expect or require us to preserve your Personal Data. Where you have registered as a rugby player, we may also retain some of your Personal Data within our player registration database unless you request us to delete such information.

1.1.6 Third Party Sources

We may obtain Personal Data about you from the following third parties:

Social Media Information: We may receive information about you from social media platforms, such as Facebook, Twitter, LinkedIn and Instagram, when you interact with us via such platforms. This includes information which you provide to us or otherwise make available via such platforms.

Rugby Clubs: If you play, volunteer or are otherwise involved with a rugby club we may be provided with your Personal Data in our role as the body managing rugby union on the island of Ireland.

Provincial Branches: If you play, work for, volunteer or are otherwise involved with a provincial branch we may be provided with your Personal Data in our role as the body managing rugby union on the island of Ireland.

Event Organisers: We will often engage the services of third parties to assist us in running and operating events. When you attend or express an interest in such an event we will often be provided with your Personal Data.

Businesses and Organisation: If you work for or are otherwise involved in a business or other organisation (such as a charity, school or voluntary group) that seeks to collaborate with, contribute to or otherwise become involved with Boyne RFC or one of our affiliated bodies then we may be provided with your Personal Data.

1.2 Processing your personal data for purchase, subscription and marketing purposes

1.2.1 How we process your Personal Data for Purchase, Subscription and Marketing Purposes

We may process your Personal Data in connection with purchase, subscription and marketing purposes whenever you purchase match tickets, merchandise or other products from Boyne RFC or our authorised sellers; when you subscribe to the Boyne RFC Newsletter; 1.2.2 What Personal Data we process for Purchase, Subscription and Marketing Purposes

We may collect and process the following Personal Data about you, which we may obtain either directly from you or from the third parties listed in section 1.2.6:

Individual Details

• This may include general Personal Data about who you are, such as your name, address, contact details, gender, date of birth and occupation.

Customer Account Information

• This is information that you provide to us when creating a customer account on the Website shop and subsequently using it to make purchases. This information may include your name, date of birth, phone number, email address, billing address, shipping address, phone number and credit card information.

• If you choose to purchase an item on the Website shop for a third party beneficiary, you need to provide us with information about the beneficiary during the purchase process. In such circumstances, it is your responsibility to make sure the beneficiary or beneficiaries would have no objection to you sharing their Personal Data for the purposes set out in this Notice.
Purchase Information

• Details of any products, services or match, event or season tickets that you purchase from us, or the provincial branches or clubs, or from our authorised sellers and retailers.

Subscription Information

• Information you provide in the course of subscribing to Boyne RFC Newsletter. This information may include your email address, your name, your age range, the province you support and your address.
• We also collect information in the course of providing you with Boyne RFC Newsletter and any marketing material you subscribe to, or consent to receive, on the Website.

Patrons Club or Season Ticket Holder Information

• If you purchase a Patrons Club ticket or Season ticket we may process copies of documentation from which you can be identified.

Device Information

• When logging-on to any of the Wi-Fi services we offer at our offices, stadiums or events, we may collect information about your device such as the IP address, hardware model, operating system and version, software and file names and versions, preferred language, unique device identifier, advertising identifiers, serial number, device motion information and mobile network information.

1.2.3 Legal Basis

The following table details the legal bases under which (“Legal Basis”) and the reasons why (“Purposes”) we collect, obtain and process your Personal Data:

Legal Basis

Purpose(s)

Contract

It is necessary to process this Personal Data to enter into and perform our contract(s) with you.

This could be a contract for tickets or products that you purchase from us, for access to our Website, for setting up a customer account or for becoming a member according to the applicable terms, etc.

If you do not wish to provide us with your Personal Data for these purposes, we will not be able to enter into or perform our contract(s) with you.

Fulfilling your Orders and Requests

·       To provide you with information and items that you request from us and to fulfil orders you place with us;

·       to process your purchases;

·       to personalise products and services we provide you;

·       to process your payments through our third party payment providers;

·       to process your purchase of tickets to matches;

·       to enter you into competitions and contests;

·       grant access to tickets, products and/or special offers as part of the package of offers provided to season ticket holders pursuant to a season ticket contract; and

·       to prevent the fraudulent use of gift vouchers.

Customer Account

·       To create your online customer account for you to use on the Website;

·       to process your purchases through this account; and

·       to otherwise manage and administer your customer account.

Boyne RFC Newsletter

·       To subscribe you to, and send you, Boyne RFC Newsletter.

Payment

·       To receive payment in exchange for the products, services and tickets you purchase from us;

·       to refund you any sums that may be owed to you; and

·       to resolve any issues that may arise if an order is lost, processed incorrectly or otherwise encounters difficulty.

Patrons Club Ticket or Season Ticket

·       To process your purchase of a Patrons Club or Season ticket;

·       to assign your identity to a Patrons Club or Season ticket;

·       to check and verify your identity matches your ticket; and

·       to prevent fraudulent use of a Patrons Club or Season ticket.

Registered Rugby Player

·       To register you as a rugby union player; and

·       to maintain your registration within the registered player database.

1.2.4 Sharing and Disclosure of your Personal Data

We will disclose your Personal Data to other members of the Boyne RFC ecosystem such as the IRFU, other provincial branches, clubs and rugby organisations based outside of Ireland.

We will only disclose your personal information to third parties outside the above organisations in the following circumstances:

Recipient(s)

Purpose(s)

Boyne RFC subcontractors, service providers, ticketing providers and third party partners

1.1              

·         to assist Boyne RFC in providing you products and services;

·         for logistical and IT service purposes, including but not limited to, ticketing services providers;

·         to send you promotional or direct marketing material (in circumstances where you expressly consented to receiving any such material from third party partners);

·         to allow for access to matches and other events; and

·         to send you surveys or polls.

Regulatory Authorities, Law Enforcement Agencies, Public Bodies and Third Party Companies

·        To comply with any applicable legal obligation, court order, summons, search warrants, or any other legal or regulatory obligation or request to which Boyne RFC is subject;

·        to protect the rights, property or safety of Boyne RFC, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction; and

·        to enforce or apply the Terms and other agreements or to investigate potential breaches.

1.2.5 Data Retention

In accordance with our policy on data retention we shall keep your Personal Data which we process on the basis of your involvement with Boyne RFC for a period of time after your engagement with Boyne RFC which depends on why you have interacted with us. Please contact EU Cookie directive

From 26 May 2011 a new European Union directive requires us to gain the consent of our users to download cookies on to their machines. There are various methods we could use to gain users consent. For example, we could use pop-ups; prompting users to tick a box to confirm they give permission for us to download cookies on their machine.

Alternatively, we could use an online form that all users must complete before using the website.

We consider both of these solutions as obtrusive. We want our users to find information and services quickly.

Therefore, we have taken the decision to promote how we use cookies on our website instead. This will enable users to make an informed decision whether they want to disable this feature.
There are links on our terms and conditions and disclaimer pages which are in the footer of every web page pointing to this information.

What is a Cookie

Information may be sent to your computer in the form of an Internet “cookie” to allow our servers to monitor your requirements. The cookie is stored on your computer. Our server may request that your computer return a cookie to it.

These return cookies do not contain any information supplied by you or any personally identifiable information about you. However, we use cookies to keep track of your shopping cart when you are using then Boyne RFC Store Online.

Such measures are necessary to allow Boyne RFC to measure the usability of the systems, which will help to continually improve user experience of our websites. Your browser software should however enable you to block cookies if you wish to. For more information about cookies, please visit http://www.allaboutcookies.org/.

Strictly Necessary Cookies

These cookies are essential in order to enable you to move around the website and use its features, such as accessing secure areas of the website. Without these cookies services you have asked for, like shopping baskets or e-billing, cannot be provided.

Performance Cookies

These cookies collect information about how visitors use a website, for instance which pages visitors go to most often, and if they get error messages from web pages. These cookies don’t collect information that identifies a visitor. All information these cookies collect is aggregated and therefore anonymous. It is only used to improve how a website works.

Functionality Cookies

These cookies allow the website to remember choices you make (such as your user name, language or the region you are in) and provide enhanced, more personal features. For instance, a website may be able to provide you with local weather reports or traffic news by storing in a cookie the region in which you are currently located.

These cookies can also be used to remember changes you have made to text size, fonts and other parts of web pages that you can customise. They may also be used to provide services you have asked for such as watching a video or commenting on a blog. The information these cookies collect may be anonymised and they cannot track your browsing activity on other websites.

Targeting or Advertising Cookies

These cookies are used to deliver adverts more relevant to you and your interests. They are also used to limit the number of times you see an advertisement as well as help measure the effectiveness of the advertising campaign. They are usually placed by advertising networks with the website operator’s permission. They remember that you have visited a website and this information is shared with other organisations such as advertisers. Quite often targeting or advertising cookies will be linked to site functionality provided by the other organisation.

Google Analytics

Boyne RFC uses Google Analytics, a web analytics service provided by Google. Google Analytics collects first party cookies, which are text files placed on your computer to collect standard internet log information and visitor behaviour. This information is sent to Google and is used to evaluate how our website is being used. This enables Boyne RFC to compile statistical reports. A full list of cookies used by Google Analytics and explanations on how these work are available on the Google code website.

Boyne RFC does not collect (nor allow any third party to collect) personally identifiable information of visitors to our site. We will not associate any data gathered with any personally identifying information. We will not link or seek to link an IP address with the identity of a computer user. In short, Google Analytics doesn’t identify who you are, but it does track your movements on our websites.

How to disable cookies

You can stop cookies being downloaded on to your computer by selecting the appropriate settings on your browser. However please note that if you do this you may not be able to use the full functionality of this website.

There is more information about cookies, including how to delete them on the website aboutcookies.org. You may also opt out of being tracked by Google Analytics.

Consent

By using our website you consent to collection and use of any information you provide to us by Boyne RFC  for the purposes described above. If we amend our privacy policy, any changes will be published on this web site. If at any time you wish to update the information which we hold about you, or if you wish to stop receiving information from Boyne RFC, please contact us.

  for further information about our retention periods.

Please note that in certain circumstances, we may hold your Personal Data for a longer period, for example, if we are processing an ongoing claim or believe in good faith that the law or a relevant regulator may reasonably in our view expect or require us to preserve your Personal Data.

1.2.6 Third Party Sources

We may obtain Personal Data about you from the following third parties:

Social Media Information

We may receive information about you from social media platforms, such as Facebook, Twitter, LinkedIn and Instagram, when you interact with us via such platforms. This includes information which you provide to us or otherwise make available via such platforms.

Marketing Information

We may receive information about you from other third parties where we offer co-branded services or engage in joint-marketing activities.

Ticket Sellers

When you buy match tickets from one of our authorised sellers we may be provided with your Personal Data.

Event Organisers

We will often engage the services of third parties to assist us in running and operating events.  When you attend or express an interest in such an event we will often be provided with your Personal Data.

Licensees of our Brand

We may receive your Personal Data from licensees of our brand such as retail outlets, sponsors and vendors where you opt-in to receive information from us.

Stadia and Match Venues

We may receive your Personal Data from stadiums and match venues when you attend matches.

1.3 Processing your personal data when you use our Website

1.3.1 How we process your Personal Data when you use our Website

For information about how we collect your Personal Data when you visit our Website, please see our Cookie Policy.

1.3.2 What Personal Data we Process when you visit our Website

We may collect and process the following Personal Data about you when you use our Website:

Technical Information

·     When using our Website and availing of services through our Website, we may collect Personal Data about you from you and by using cookies and web analytics technology. This includes information about:

·         your device type, operating system, browser, IP address and other information derived from cookies used on the Website. Please see our Cookies Policy for further information on our use of cookies; and

·         details of your visits to the Website such as traffic data, location data and the resources, advertisements and linked websites that you access through the Website.

Customer Account Information

·     This is information that you provide to us when creating a customer account on the Website shop and subsequently using it to make purchases. This information may include your name, date of birth, phone number, email address, billing address, shipping address, phone number and credit card information.

·     If you choose to purchase an item on the Website shop for a third party beneficiary, you need to provide us with information about the beneficiary during the purchase process. In such circumstances, it is your responsibility to make sure the beneficiary or beneficiaries would have no objection to you sharing their Personal Data for the purposes set out in this Notice.

Payment Information

·     This includes your payment card details plus any other information necessary for billing purposes such as your billing address or your bank account information.

Subscription Information

·     Information you provide in the course of subscribing to Boyne RFC Newsletter.  This information may include your email address, your name, your age range, the province you support and your address.

·     We also collect information in the course of providing you with Boyne RFC Newsletter and any marketing material you subscribe to, or consent to receiving, on the Website.

1.3.3 Legal Basis
The following table details the legal bases under which (“Legal Basis”) and the reasons why (“Purposes”) we collect, obtain and process your Personal Data:

Legal Basis

Purpose(s)

Contract

It is necessary to process this Personal Data to enter into and perform our contract(s) with you.

This could be a contract for tickets or products that you purchase from us, for access to our Website, for setting up a customer account or for becoming a member according to the applicable terms, etc.

If you do not wish to provide us with your Personal Data for these purposes, we will not be able to enter into or perform our contract(s) with you.

Fulfilling your Orders and Requests

·       To provide you with information and items that you request from us and to fulfil orders you place with us;

·       to process your purchases;

      to personalise products and services we provide you;

·       to process your payments through our third party payment providers;

·       to process your purchase of tickets to matches;

·       to enter you into competitions and contests; and

·       to prevent the fraudulent use of gift vouchers.

Customer Account

·       To create your online customer account for you to use on the Website;

·       to process your purchases through this account; and

·       to otherwise manage and administer your customer account.

Payment

·       To receive payment in exchange for the products, services and tickets you purchase from us;

·       to refund you any sums that may be owed to you; and

·       to resolve any issues that may arise if an order is lost, processed incorrectly or otherwise encounters difficulty.

Legitimate Interests

It is in our legitimate interests to collect and process your Personal Data for a range of operational, business and organisational purposes.

When we process your Personal Data based on our legitimate interests, we make sure to consider and balance any potential impact on you and your data protection rights. We will not process your Personal Data for activities where our interests are overridden by the impact on you.

Improving Website Functionality & Efficiency

·       To provide, improve, test and monitor the effectiveness of the Website;

·       to monitor metrics such as total number of visitors, traffic data and demographic patterns;

·       to personalise and improve your experience on our digital platforms; and

·       to ensure the content on the Website is presented in the most effective manner for you and to enhance your use of the Website.

1.3.4 Sharing and Disclosure of your Personal Data

We will disclose your Personal Data to other members of the Boyne RFC ecosystem such as the IRFU, other provincial branches, clubs and rugby organisations based outside of Ireland.

We will only disclose your personal information to third parties outside the above organisations in the following circumstances:

Recipient(s)

Purpose(s)

Boyne RFC subcontractors, service providers and third party partners

·         For logistical and IT service purposes.

Regulatory Authorities, Law Enforcement Agencies, Public Bodies and Third Party Companies

·        To comply with any applicable legal obligation, court order, summons, search warrants, or any other legal or regulatory obligation or request to which Boyne RFC is subject;

·        to protect the rights, property or safety of Boyne RFC, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction; and

·        to enforce or apply our website terms and other agreements or to investigate potential breaches.

1.3.5 Data Retention

For information about how long we retain Personal Data collected when you visit our Website for, please see our Cookie Policy. In accordance with our policy on data retention we shall keep your Personal Data which we process on the basis of your involvement with Boyne RFC for a period of time after your engagement with Boyne RFC which depends on why you have interacted with us. Please contactadmin.office@boynberfc.ie for further information about our retention periods.

Please note that in certain circumstances, we may hold your data for a longer period, for example, if we are processing an ongoing claim or believe in good faith that the law or a relevant regulator may reasonably in our view expect or require us to preserve your data.

2. If you are under 16 or a parent/legal guardian

If you are under the age of 16, you should always speak to your parent or legal guardian before you send us an email or information, ask us to send you any information, subscribe to our Newsletter, If you are a parent or legal guardian of a child whose Personal Data we are processing, then you may at any time request that we stop processing the Personal Data of your child in so far as we are able, or exercise the rights listed below at section 4 over your child’s Personal Data by emailing us at office.admin@boyne.ie. Please note that before we disclose or otherwise process a child’s Personal Data on the basis of such a request we may first request that you provide reasonable information about yourself and your child for identification purposes.

3. Storing of and transfers of your personal data

Your Personal Data may be stored and transferred inside or outside the European Economic Area (“EEA”). We only transfer your Personal Data outside the EEA where the EU Commission has decided that the third country in question ensures an adequate level of protection in line with EU data protection standards or if there are appropriate safeguards in place to protect your Personal Data. Where we transfer Personal Data to a third country, we may do so on the basis of Standard Contractual Clauses which are a form of data processing contract approved by the European Commission. You can find a copy of these clauses here.

If you would like to find out more about the appropriate safeguards that we have in place to govern the transfer of your Personal Data you can contact us at office.admin@boyne.ie Unfortunately, the transmission of information via the internet is not completely secure. Although we will always do our best to protect your Personal Data, we cannot guarantee the security of any information you transmit to us; any transmission is at your own risk. Once we have received your information, we will endeavour to use strict procedures and security features to try to prevent unauthorised access.

4. Your rights and how to exercise them

This section sets out the rights which you have to address any concerns or queries with us about our processing of your Personal Data.

Note that in certain circumstances, these rights may not be absolute:

Right

Further Information

Right of Access

·        You have the right to request a copy of the Personal Data held by us about you and to access the following information in relation to the processing of your Personal Data:

(1)   the  purposes of processing;

(2)   the categories of Personal Data concerned;

(3)   the recipients of your Personal Data;

(4)   the period for which your Personal Data will be stored;

(5)   the existence of your right to lodge a complaint with the Data Protection Commission; and

(6)   the source of your Personal Data.

·        We will only charge you for making an access request where we feel your request is unjustified or excessive.

Right to Rectification

·        You have the right to request that we amend any inaccurate Personal Data that we have about you.

Right to Erasure

·        You have the right to ask us to erase your Personal Data where:

(1)   it is no longer necessary to perform our contract with you;

(2)   you withdraw your consent and there is no other legal basis permitting us to process your Personal Data;

(3)   you object and we have no overriding legitimate interest;

(4)   your Personal Data has been unlawfully processed; or

(5)   it must be erased to comply with a legal obligation.

·        Please note that erasure may not be complete or immediate to the extent that some of your Personal Data is necessary for the purpose for which it was collected.

Right to Restriction of Processing

·        You have the right to ask us to restrict processing your Personal Data in the following situations:

(1)   where you contest the accuracy of your Personal Data;

(2)   where the processing is unlawful and you do not want us to delete your Personal Data;

(3)   where we no longer need your Personal Data for the purposes of processing but you require the data in relation to a legal claim; or

(4)   where you have objected to us processing your Personal Data pending verification as to whether or not our legitimate interests override your interests or in connection with legal proceedings.

·        When you exercise this right we may only store your Personal Data and may not further process it unless you consent or the processing is necessary in relation to a legal claim or to protect the rights of another person or legal person or for reasons of important public interest.

Right to Data Portability

·        You may request us to provide you with your Personal Data which you have given us in a structured, commonly used and machine-readable format and you may request us to transmit your Personal Data directly to another data controller where this is technically feasible.

·        This right only arises where:

(1)   we process your Personal Data with your consent or where it is necessary to perform our contract with you; and

(2)   the processing is carried out by automated means.

Right to Object

·        You have a right to object at any time to our processing of your Personal Data where we process your Personal Data on the legal basis of pursuing our legitimate interests.

You can exercise any of these rights by submitting a request to our Data Protection Executive whose contact details are set out in section 5 of this Notice.

We will provide you with information on any action taken upon your request in relation to any of these rights without undue delay and at the latest within one month of receiving your request. We may extend this timeframe by one more month if necessary having regard to the circumstances of the request. However, we will inform you if this arises.

5. Questions and complaints

If you have any concerns about the way your Personal Data are being used or processed by Boyne RFC, please contact our Data Protection Executive at office.admin@boyne.ie

If you have any concern in relation to how your Personal Data is used or processed, you have the right to lodge a complaint with your national data protection regulator. For further information and to find your national data protection regulator, please see here.

6. Changes to the notice

If we amend this notice, in whole or part, at our sole discretion, any changes will be effective immediately upon communicating the revised notice to you.

If at any time we decide to use your Personal Data in a manner significantly different from that stated in this notice, or otherwise disclosed to you at the time it was collected, we will notify you and you will have a choice as to whether or not we use your information in the new manner.